Due Diligence Assistant

Main Purpose

Responsible for the administrative duties pertaining to the due diligence function which oversees the client Citizenship By Investment workload.

Support the Due Diligence Manager by fulfilling regular admin roles but also react to, and complete ad hoc requests.

This team has a very busy workload, and the ability to work and respond in a timely manner  under pressure and act calmly is essential.

Key Responsibilities

  • Regularly oversee the allocation of reports to Researchers and Analysts, and their nominated Supervisor. Monitor and update Manager re targets achieved.
  • Work closely with accounts department to ensure performance data is available to both accounts and due diligence teams.
  • Oversee and update the Due Diligence Manager re agreed performance targets for staff.
  • Monitor and approve the time sheets for permanent and temporary staff.
  • Oversight and maintenance of communication, documentation and storage retention of Due diligence function.
  • Oversight of minutes and actions from meetings
  • Support the admin duties relating to overseas trips – client liaison, accommodation and flights, merchandise, training schedules and follow up literature
  • Support the maintenance of the Case Management System (CMS) – regularly update data to export and import into CMS. This includes:
    • Obtaining and preparing data for submission
    • Ensuring correct exports and imports are running
    • Review of data, and follow up with suitable Manager/staff member re any omission/anomalies
  • Review and approve the costs incurred from in-country providers, in house verification, and other third parties
  • Process and organise the monthly client invoices
  • Support and oversee any additional admin duties that arise and require attention and prioritisation.

Requirements

Essential:

  • Curious, inquisitive and a willingness to learn and progress with the DD industry.
  • Previous administrative experience in a fast-paced environment.
  • Excellent attention-to-detail, with a methodical approach when dealing with various information sources.
  • Ability to work independently and show initiative.
  • High level of IT literacy with a high level of confidence using Microsoft Office products, in particular Microsoft Excel and associated functionality.
  • Highly organised.

 

Desirable:

  • University educated

 

 

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